Process to request transcripts from KCMA
Federal regulations require a written release from the student. This release may be in the form of a letter or completed transcript request form. All requests must have the signature in order to release the record. Requests may be sent to: Registrar’s Office, Kettering College of Medical Arts, 3737 Southern Boulevard, Kettering, OH 45429. At this time we cannot accept requests by telephone or e-mail. Transcript requests received without payment or signature cannot be honored.

The written request must include the following, or it will be returned to the student.

1. Full name, typed or printed, with all previous names listed.
2. Signature (required by law).
3. Number of transcripts needed.
4. Address(es) of where transcripts are to be sent. Use the complete address, not just a name and a city of college. Please include specifics, i.e. department, office, individuals, etc. (Students are responsible for the correct address.)
5. Telephone number and your home address required to complete process.
6. Social security number, date of birth, and last year of attendance are helpful identifiers but not required.
7. If you currently are enrolled and you want pending grades and/or degree certification noted, you must request this and expect a delay. Otherwise, transcripts will be processed within 5 business days.
8. All financial obligations must be cleared before transcript requests will be processed.

Is there a transcript fee?
Yes. A $5 fee is charged per transcript. In-person payment may be cash, check, or money order. Mailed payments should be made by check or money order. We urge you not to send cash through the mail. A $7 charge per copy is made for same day service.

How are my transcripts sent?
Transcripts are sent by first-class mail through the U.S. Postal System. Most colleges refuse hand-carried transcripts and require transcripts be mailed directly to them. If the recipient requires transcripts in a sealed envelope, the initial request must indicate accordingly. We do not e-mail transcripts, however upon special request, transcripts may be faxed.

When can I expect my transcripts to be sent?
You should allow five to ten business days for processing during end-of-the-term grade processing times. Regular transcripts are released within three to five business days. Same-day service is available for $7 per transcript copy and will be mailed within 24 hours. Same day service does not mean transcripts are sent by express mail. Students must present photo identification when picking up transcripts.

Can I order an "unofficial transcript"?
No. All academic transcripts are official.

Whom do I contact if I have a question about the status of my transcript request?
Contact the Records Office at 937-298-3399 ext. 55615, or at
800-433-5262, Monday through Thursday, 9:00 a.m. - 4:00 p.m.